What is Inspection Tracking?
Understanding inspection records, templates, and reminders in Laksana.
Overview
Inspection tracking helps you:
- Meet regulatory requirements
- Maintain safety standards
- Track inspections and audits
- Ensure timely completion
- Document evidence
Key Concepts
Inspection Templates
- Pre-defined checklists
- Industry-specific requirements
- Customizable items
- Recurring schedules
Inspection Records
- Individual inspection submissions
- Evidence of completion
- Verification status
- Historical tracking
Reminders
- Automated notifications
- Due date alerts
- Overdue warnings
- Multi-channel delivery
Submitting Inspections
You can submit inspection records via:
- Dashboard: Complete inspection checklists online
- WhatsApp: Send a message like "Completed fire inspection at Lobby" or simply "Checked <Item Name>". The AI will classify it as an inspection.
Common Use Cases
- Fire safety inspections
- Equipment maintenance
- Health & safety audits
- Quality checks
- Regulatory inspection readiness
- License renewals
How It Works
-
Set Up Templates
- Define what needs to be checked
- Set frequency (daily, weekly, monthly)
- Assign responsible persons
-
Receive Reminders
- Get notified before due date
- Via email, WhatsApp, or dashboard
- Escalation for overdue items
-
Submit Records
- Complete checklist
- Upload evidence photos
- Submit for verification
-
Verification
- Reviewer checks submission
- Approves or requests changes
- Maintains audit trail
-
Reporting
- Track inspection rates
- View upcoming items
- Generate inspection reports
Benefits
- ✅ Never miss deadlines
- ✅ Automated reminders
- ✅ Clear accountability
- ✅ Audit trail
- ✅ Evidence documentation
- ✅ Regulatory inspection readiness
Getting Started
- Browse inspection templates
- Activate relevant templates
- Assign to sites/items
- Set up notification preferences
- Start receiving reminders