Managing Inventory and Spare Parts
Laksana tracks spare parts and consumables with an append-only stock ledger for full auditability.
Setting Up Inventory Items
- Go to Operations > Inventory
- Click New Inventory Item
- Enter item details: name, SKU, category, unit of measure
- Set initial stock quantity
- Set low-stock threshold for alerts
- Link to assets (BOM — Bill of Materials) if applicable
Stock Transactions
Every stock movement is recorded as a transaction:
- Stock In: Purchase receipts, returns, adjustments
- Stock Out: Work order consumption, transfers, waste
- Adjustment: Inventory corrections with reason codes
The ledger is append-only — transactions cannot be deleted, only corrected with new entries.
Work Order Parts Picker
When completing a work order:
- Technicians can select parts used from inventory
- Stock is automatically deducted
- Parts consumption is linked to the work order
- Cost is tracked for the job
Low Stock Alerts
- Items below threshold are flagged on the dashboard
- Notifications sent to inventory manager
- Reorder suggestions based on usage history
Asset BOM Linkage
Link inventory items to assets:
- Define which parts belong to each asset
- Quick parts selection during maintenance
- Track parts consumption per asset
- Identify high-cost equipment
Inventory Reports
- Stock levels by category and location
- Parts consumption by work order type
- Low-stock items needing reorder
- Inventory valuation
- Parts usage trends
Tips
- Set realistic low-stock thresholds based on lead time
- Conduct regular physical counts to reconcile ledger
- Use failure code data to predict parts demand
- Link frequently-used parts to PM checklists